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OilMart India

Fuel-station management

Privacy Policy

The OilMart India app (“the App”) and web service (“the Service”) are tools that petrol-pump dealers and their staff use to run day-to-day fuel-station operations — sales, shift reconciliation, inventory, attendance and accounts. This policy explains what information we collect, why, and how it is protected.

Who this is for

The Service is a business tool used by authorised dealership owners, managers and staff. It is not a consumer product and is not directed at children. You access it with credentials issued by your dealership administrator.

Information we collect

• Account & identity — your name, login username, role, the station(s) you are assigned to, a securely hashed password, and (if you enable it) a two-factor authentication secret which is encrypted at rest.
• Operational data you enter — fuel sales and meter readings, tank and delivery records, daily reconciliation, prices, credit accounts, lubricant stock and financial entries for your station.
• Receipt photos (camera / photo library) — when you choose to attach a photo of a pump slip or receipt, the image is uploaded and stored against that record. The camera is used only when you take such a photo.
• Location (GPS) — when you mark attendance, the App reads your device location at that moment to confirm you are at the station. Optional background location: where your dealership enables it and you give in-app consent, the App records your location periodically during your shift (about every 18 minutes), including when the App is closed, so the station owner can see staff presence; the owner can also request your current location on demand. A persistent notification is shown while background tracking is active. This is opt-in and you can turn it off at any time in the App. Location history is retained only for the dealership's configured period (90 days by default) and is then deleted.
• Notifications — with your permission the App collects a device push token (a Device ID) to deliver operational alerts (offline automation feed, unaccounted-fuel gaps, low stock) and location requests. The push token is used only for these notifications, is not shared with third parties, and is not used for advertising. Alerts may also be delivered by email and, where you enable it, by WhatsApp.
• Website enquiries — if you submit the contact or brochure form on oilmartindia.com, we collect the name, email and phone you provide so we can respond.

How we use information

• To provide and operate the Service for your dealership.
• To authenticate you and keep your account and station data secure.
• To produce the reports, reconciliations and statutory registers the Service generates.
• To send operational notifications you have enabled.
• To respond to enquiries you send us.

We do not sell your personal information, and we do not use it for advertising.

App permissions

• Camera / Photos — only to capture or attach a receipt image when you choose to.
• Location (foreground & optional background) — to record attendance check-in/out, and, where your dealership enables it and you consent, to record staff presence during your shift (including with the App closed). Background tracking is opt-in and revocable in the App at any time.
• Notifications — to deliver operational alerts and location requests to your device.

You can decline or revoke these permissions in your device settings; the related features will simply be unavailable.

Sharing

Your data is visible to authorised users of your own dealership according to their role. We share data only with infrastructure providers that host the Service on our behalf (e.g. server hosting), and only as needed to run it. We may disclose information if required by law.

Security

• All traffic between the App and our servers is encrypted in transit (HTTPS/TLS).
• Passwords are stored only as salted hashes; two-factor secrets are encrypted at rest.
• Access is role-based and scoped to each user’s assigned station(s).

Data retention

Operational and account records are retained for as long as your dealership uses the Service and as required for tax and statutory record-keeping. On a verified request from the dealership owner, we will delete or return account data where we are not legally required to keep it.

Your choices

You may request access to, correction of, or deletion of your personal information by contacting us at the address below or through your dealership administrator. Revoking camera or location permission is done in your device settings.

Changes to this policy

We may update this policy from time to time. Material changes will be posted on this page with a new “last updated” date.

Contact

OilMart India — sales@oilmartindia.com
Website: oilmartindia.com